JOB ADVERTISEMENT INTERNAL/EXTERNAL

 JOB ADVERTISEMENT INTERNAL/EXTERNAL    

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. Programme implementation is based in three areas, namely Tonkolili District, Port Loko District and Urban and peri-urban areas in Freetown and the surrounding the Western Area. 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned replacement role:

Job Title:        Emergency Programme Coordinator  

Reports to:     Programmes Director (PD)

Direct reports:           Emergency Project Managers/Officers – will vary over time depending on nature of emergency.

Liaises with:   All non-direct report emergency project team members

All sector Programme Coordinators and Project Managers, MEAL and Programme quality team, Concern Desk Officer, Global SURGE team and relevant technical advisors at head office; 

Senior Sierra Leone management; Finance, Logistics and Procurement, and HR

Job Location:             Freetown with some travel to field locations

Contract Details:       Fixed Term

Job Purpose: To lead the strategic development, timely and effective implementation and successful delivery of Concern Sierra

Leones (SL) humanitarian emergency preparedness & response work.

(Note: Emergency work currently focused on urban context of Freetown – (WASH, fire and flood responses) and COVID-19 Emergency Project (in 3 locations: Freetown, Port Loko and Tonkolili)).

Main duties & Responsibilities:

Programme leadership and development: Humanitarian Emergency Preparedness & Response

  • Reporting to the Programme Director, lead the strategic development and delivery of Concern’s humanitarian work in Sierra Leone in line with Concern’s policies and strategies and the Sierra Leone Country Strategic Plan.
  • Liaising with the Emergency Directorate in head office and other stakeholders both internal and external, continually monitor and analyse the Sierra Leone emergency context and relevant trends both nationally and regionally.  Identify key humanitarian issues and needs that may require responses.
  • Lead on building and maintaining Concern’s humanitarian capacity to respond and humanitarian expertise.  Update and maintain Concern’s ‘Preparing for Effective Emergency Response’ (PEER) plan, engaging across directorates and functions within Concern Sierra Leone and externally as necessary.
  • Achieve consistent high quality emergency response and accountability to programme participants and other key stakeholders through adherence to Concern’s commitments under the Core Humanitarian Standard (CHS) and in line with standards of best practice (e.g. Sphere standards).
  • Fully integrate key cross cutting issues relating to security, safeguarding, equality & inclusion (gender, disability, etc.), and reduce the environmental footprint within emergency planning, assessments and programming at all stages.
  • Support in identifying emergency funding opportunities, leading on the development of concept notes and proposals. 

Management of Emergency programme and project teams 

  • Working with HR and the PD, recruit staff as needed for Concern’s humanitarian work in Sierra Leone, engaging in the full recruitment process from preparation of job requisitions and job descriptions; interviewing; etc.
  • Line manage and coach emergency managers and other staff – setting performance objectives with direct reports, day-to-day supervision and coaching, conducting Performance & Development Reviews, identifying training and development needs, and providing (or coordinating) technical support, etc. 
Capacity building through training and other mechanisms of line managed staff and the wider organisation in Sierra Leone in humanitarian principles and approaches (with the support of SMT and head office Emergency Directorate). Provide leadership and technical oversight and direct management of emergency projects as may be required – to ensure projects are delivered in line with Concern’s policies & standards and relevant donor rules & guidelines.  Ensure projects have realistic implementation plans and budgets in place, which comply with donor and Concern requirements. Ensure that emergency project related documentation is continuously input and updated in Concern’s grants management system (GMS). As budget holder for Concern’s Sierra Leone emergency sector programme, oversee and support effective budgeting, forecasts and expenditure tracking and other financial management aspects. Ensure expenditure is in line within agreed project plans/budgets, and adheres to Concern’s finance and procurement policies and procedures. Identify under or over-spends arising and, with the support of the PD, identify corrective actions required.   With the PD and CD, lead in donor management and relationships under emergency projects. Ensure timely production and submission of high quality donor project reports and budget revisions (including submission of monthly project updates). Representation Coordination and networking:  Build and maintain effective relationships and partnerships with relevant government line ministries and other institutions at all levels, UN agencies, donor agencies, NGOs, service providers and other stakeholders working in the humanitarian sector in Sierra Leone to optimise coordination and learning. Participate proactively and contribute to relevant technical working groups at national and district levels. Promote joint planning and implementation of programme interventions with relevant government institutions and other actors to help achieve maximum sustainability.  Participate in inter-agency rapid assessments. As part of Concern’s planned emphasis on developing strategic partnerships, identify and engage with key national civil society partners within the humanitarian sector in Sierra Leone with a view to developing effective partnerships. M&E, Learning and Communication:  Working with Concern’s MEAL team, achieve a robust M&E system within our humanitarian work in Sierra Leone from which learning can be generated to continuously improve the standard of Concern’s preparedness and response and contribute to wider national and global humanitarian policy and strategy development. As part of this, ensure project staff and partners maintain strong records and documentation with continuous monitoring of our work and analysis of information to inform current and future programming.  Depending on the scale of interventions, organise evaluations, reflection meetings, etc. to generate key learning for continuous improvement of humanitarian interventions. Lead on/support the effective dissemination of learning arising from emergency response work with key stakeholders via different communication methods. General Responsibilities:  Promote full accountability and staff, partner, etc. compliance with Concern’s Code of Conduct & Associated Policies, including promotion of Concern’s Complaints & Response Mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources. Promote Equality, especially gender, within the organisation and across programmes, in line with Concern’s Equality Policy and, and ensures targeting and project implementation is informed by How Concern Understands Extreme Poverty (HCUEP). Promote and protect the reputation of Concern in external settings, ensuring that the organisation’s experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional organisation, guided by organisational policies and best practice.With most of Concern’s emergency responses in Sierra Leone having a WASH component, support the development and utilisation of best practices for specific WASH technical interventions within Concern’s general work in Sierra Leone, drawing on the global technical advisory staff support available.  Any other reasonable tasks as assigned by the PD.
Emergency response  Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are expected to be willing to actively participate in emergency responses, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
Person specification: RECRUITMENT REQUIREMENTS Essential:      Bachelor’s Degree in the field of Humanitarian Studies or a technical discipline such as primary health, WASH, etc. of relevance to the context in Sierra Leone.
Demonstrate at least 5 years’ experience in a similar role with at least 2 years at management level.  Technical knowledge and experience of emergency preparedness and Disaster Risk Reduction (DRR).  Ability to provide technical support and feedback with a high degree of tact and diplomacy. Demonstrated ability of managing, coaching, training and building the capacity of international and national staff. Excellent writing and presentation skills (in English), including experience of proposal writing, narrative reporting and financial/ budget management. Strong inter-personal skills and demonstrated capacity to relate well to different actors at local community, district and national levels. Strong capacity in community mobilization and knowledge of participatory approaches.  Proven influencing and negotiating skills with internal and external audiences, experience of working in partnership with Government stakeholders would be an advantage. Experience of implementing project cycle management – project planning, monitoring and review. Empathy with Concern’s mission, vision and goals, and our target group Desirable Understanding and experience of utilising the Common Humanitarian Standards (CHS) framework.  Experience of working to address inequality (gender, disability, etc.), environment and climate change either within the emergency field or other area of work/experience. Experience in cash transfer approaches. Experience working with local NGOs and partners in the implementation of programmes and institutional capacity development.
SAFEGUARDING AWARENESS Concern has a Staff Code of Conduct and a Programme Participant Protection Policy, which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them.  In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents

HIV & AIDS 

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: 

  • Raising awareness and being updated on HIV & AIDS issues
  • Protecting him/herself and colleagues
  • Sharing information with colleagues and avoiding stigma and discrimination

GENDER

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. 

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes

HOW TO APPLY

Interested candidates should apply with:

  • An application letter clearly justifying how you meet the selection criteria
  • Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
  • Candidates must state the position of each referee and his/her relationship to the candidate.
  • A copy of a valid labour card must be attached to ALL applications (written or electronic)
  • Police Clearance will be required from the successful candidate

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to [email protected] OR deliver in Hard copy to the below locations

The HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown The HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

2 New London Avenue, Off Sheriff Street, Port Loko by Advocacy Radio – Port Loko

Please mark your application as per the references stated in position above (by email please put the reference in the SUBJECT heading).

Closing date for receipt of applications for the above vacancy is on the 8th April, 2021

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

Only short listed candidates will be contacted.

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