Plan International Sierra Leone
Job Announcement (1 Position for nationals only)
12-05-2020 Project Finance Officer
Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
The GATE-GEC project is a 4 year education project which started in April 2017 and ends in July 2021. The project supports marginalized girls and children with disabilities to overcome barriers to gaining a quality education with the aim to increase literacy and numeracy outcomes. The project acts as a second phase to the GEC 1 with a focus on learning, transition and sustainability. Plan International strives for a just world that advances children’s rights and equality for girls. The project works across 5 districts in some of the most remote areas of Sierra Leone.
We are currently seeking to recruit:
Title: Project Finance Officer
Location: Country Office – Freetown
Report to: Grants Finance Specialist
Summary of the position:
The Student Teachers component of GATE-GEC project is promoting girls’ education by supporting young women to train and qualify as primary school teachers in rural areas of Moyamba, Port Loko, Karene, Kenema, Kailahun and Kono Districts. The Student Teachers are young women who aspire to become primary school teachers and role models for girls in their communities
The Project Finance Officer will provide timely and accurate financial information relating to the Student Teachers component of the GATE-GEC Project ensuring that all the grant-related transactions are captured and reported to donors. Ensure financial accountability for the STs Component of GATE GEC grant according to Plan and donor requirements. Act as finance focal person for finance-related GATE GEC grant issues (budgeting, cash flow management, reporting, auditing). The post holder reports to Grant Finance Specialist.
Dimensions of Role:
This role ensures financial accountability, compliance and reporting to donors and management on the GEC Plan led component of the project implementation. He/she will work throughout the grant management cycle and reporting processes, from financial management and reporting; supporting during grant audits.
- Ensure that required financial controls are in place to avoid unauthorized use of funds, and that prior authorization is obtained before any payment.
- Examine all financial documents for payment (i.e. purchase requests, purchase orders, suppliers invoices and staff request for reimbursements) and ensure the completeness, accuracy and validity of financial data, including accounting classification and computations
- Record financial transactions into SAP; ensure on-time, accurate data entry and completing journal entries for non-routine expenses as necessary
- Monitor the project transactions to ensure that adequate cash request are made and funds are available all times to cover project operations.
- Review staff advances and per diem and ensure they are accurate before submitting it for approval.
- Ensure that project staff advances are liquidated on a timely basis.
- Make payments to project activities participants in cash or through bank and mobile money transfers as necessary.
- Scan all the supporting documents for the project transaction and make them available to the auditors.
- In compliance with Country Office systems, carry out the filing of all finance payment documents processed during the implementation of the project, documents include but not limited to, staff and supplier payments, contractors and partners, property leases etc.
- Any other job that would be assigned by the supervisor.
- Liaise with audit focal person and external auditors for preparation, conduct and finalization of grant-required quarterly and annual audits
- KEY RELATIONSHIPS
- Program Staff – High
- Grants staff – High
- HR Manager – Medium
- Country Finance Manager – High
- PIIAMs – High
- Deputy Country Director Operations –High
- External stakeholders
- Partners (Low)
- NOs (Low)
- Communication channels
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
- Degree holder in finance/accounting from a recognized University
- Part qualification of professional accountancy course (ACCA, CAT or AAT) from a reputable institution an added advantage
- At least 3 years’ experience in a similar role in a non-governmental organisation
- Experience of developing, monitoring and reporting on donor budgets
- Understanding of donor conditions and requirements relating to financial management
- Good knowledge of grant management cycle
- Fair knowledge of project management
- Ensure adherence to the country’s grants financial and accounting requirements as per requirements of the donors, and other organizational policies and procedures to support sound grants financial management within the organization
- Ability to analyse grant expenditure against budgets for unusual trends
- Ability to draft clear and precise report in responding to grants queries
- A good understanding of donor requirements, Plan financial systems and grants management system for efficiency and compliance
- Ability to work independently with minimal supervision
- Must have very good interpersonal relationship with colleagues and supervisors
- Problem solving skills
- Good accounting, analytical and judgement skills
- Good team player
- Proficient in Microsoft applications especially excel
- Good communication skills both oral and written
- Ability to deliver to tight deadlines
- Independent minded, objective and demonstrate a sense of integrity.
- Organized, methodical and meticulous
- Innovation and willingness to learn at a faster rate
- Remains calm and positive under pressure and in difficult situations
- Aware of impact on others and adjusting own behaviour accordingly
- Tolerant of difference – cultural sensitivity in relation to its impact on HR
The role is based in Freetown with 40% of the time required to travel in the targeted districts to ensure Plan staff are supported to overcome challenges. This position entails some travelling to Freetown for tracking expenditure, grant audits and other grant related activities.
- GENERAL ACCOUNTABILITY
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
Last date for submission of Application (CV and cover letter) is: 26th May, 2020 by 5:00 pm
Your application should include:
· A cover letter
· A comprehensive CV including details of two referees, one of whom should be your current or most recent supervisor
Send applications to the below link: Sierra-Leone.Recruitment@plan-international.org
Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.